SECTION A: PRELIMINARIES

1. Description of Work:

The proposed works incorporate the removal of the existing rear extensions and the construction of a new rear extension for a new sunroom and utility room. The existing kitchen and bathroom will be repaired and renovated and new fixtures and fittings will be installed. The main house will have all of the rooms repaired and the existing garage will be renovated and repaired.

2. Inspection of Site: The Contractor is to visit the site in order to make himself fully acquainted with all matters affecting his tender as no claim will be allowed on account of his failure to do so.

3. Form of Contract: The form of contract shall be an R.I.B.A. Small Works contract with a 5% retention until completion of the contract. The selected contractor will be appointed by a letter from the consultant on behalf of the owner after receiving a quotation based on this specification.

4. Notices and Fees: The Contractor shall comply with all acts and regulations of the Local Authority, Local Water Board, Electricity and Gas Boards.

5. a.) This specification shall be rigidly adhered to and departures only made on the instruction of the Consultant. Where proprietary materials are specified to be used, the manufacturer’s instructions and recommendations shall be followed. Should any doubt arise in this context then the Contractor must immediately seek instructions from the Consultant. Should the contractor wish to use an alternative equivalent material to any one specified, he must obtain the Consultant’s approval before so doing.

b.) All variations to the specification shall be confirmed to the Consultant by the Contractor within seven days of the instruction being given and will be adjusted in the final account on a pro-rata basis to the prices contained in this specification. It is the Contractor’s responsibility to ensure that he possesses all necessary confirmation.

c.) If the Contractor finds any discrepancy in the specification he will refer the matter to the consultant who will direct which shall be followed.

6. a.) Materials, goods and workmanship shall be the best available of their respective kinds and shall conform to the latest applicable British Standard and Codes of Practice where these exist.

b.) The Consultant retains the power to reject any materials or workmanship that in their opinion are unsatisfactory and not up to sample and the Contractor shall immediately remove or amend such rejected materials or workmanship at his own expense.

7. Importation of Labour: If the subcontractor intends to import labour from any source, he must include for the cost of same in his tender.

8. Date of possession and Completion on a Construction Schedule will be required from the nominated Contractor.

9. Overtime: The Contractor shall allow in his tender for all bonus payments or other incentive payment schemes and overtime necessary to complete the works by the date specified.

10. Prices to Include: The Contractor’s price for executing the works are to include for the supply of all labour and materials. Terms such as “build”, “erect”, “lay”, “fix” and “install” and the like shall be deemed to include the provision of all requisite labour and materials except where specifically stated as “fix” only. The Contractor is requested to fill in prices against each item or group of items wherever possible so as to provide a breakdown of the costs. This information is requested by the Clients before they will give authority to proceed with the signing of the Contract.

11. Plant, Tools and Scaffolds: The Contractor is to provide all materials, products, accessories, tools, equipment, services, scaffolding, ladders, trestles, transportation, supervision and labour and any other item not mentioned which is necessary for the work to be carried out in accordance with the drawings and relative specifications.

12. Fluctuations: This shall be a fixed price Contract. There will be no contingency sums within the contract.
13. Electricity and Water: The client will provide electrical and water supply for the duration of the contract and pay all fees and accounts in connection with same.

14. a.) Insurances: The Contractor shall effect insurance in respect of any liability that may arise under the Employers’ Liability Acts, the Workmen’s Compensation Acts and the National Insurance Acts. The Contractor is insured against fire by the owner but this does not extend to unfixed materials or subcontractor’s plant which are to be at the subcontractor’s own risk. The client will insure the existing structures and the new work. Contractor to insure his own plant and materials. The contractor is to provide details of both professional and indemnity insurance for the design of the basement.

b.) The Contractor shall be entirely responsible for the safety of all persons, including the occupants, their licensees and invitees, his own employees and the employees of subcontractors and merchants, members of the general public and the adjacent properties insofar as they may be endangered or harmed by the execution of the works and he shall take all necessary steps to prevent harm or damage from occurring thereto and shall indemnify the employer against any claim in this connection.

c.) The Contractor must give evidence of such insurance immediately before signing the Contract, site possession will be allowed only when this evidence is given. Any delay after the site possession date due to not giving this evidence or insurance will not be accepted as reason for extending the completion date from the date in the Contract.

15. Foreman: The Contractor shall keep a competent foreman or supervisor on site during the course of his contract. The foreman shall be nominated at commencement and the same man shall remain on site until completion.

16. Protection: The Contractor shall properly protect the new works supplied and fixed by himself against damage from any cause. Any damage that does arise shall be made good by the Contractor at his own cost. He shall also provide dust sheets as and when required to prevent the accumulated dust caused by the works.

17. Working Rules and Site Accommodation: The Contractor shall include in his tender for complying with the requirements of the Factories Act 1961, Construction Lifting Operation Regulations 1961, Construction Working Places Regulation 1966, Construction Health and Welfare Regulations 1966, Health and Safety at Work Act 1974, Control of Asbestos at Work Regulations 1987 and the Construction (Design and Management) Regulations 1994 and the Party Wall Etc. Act 1996. The Contractor shall also make such arrangements as may be necessary for the storage of materials and site facilities for operation. Materials for the project shall be stored in an agreed area of the property.

18. Rubbish: The Contactor shall provide skips and obtain licences from the Local Authority and will be held responsible for clearing and carting away rubbish on a day to day basis as and when it arises and for leaving the site entirely free of rubbish caused by himself or his subcontractors.

19. Cleaning on Completion: The Contractor is to make sure that the work completed is cleaned of any excess mortar, glue, finger stains, blemishes, dust, finger marks, paint marks, scuff marks and all marks caused by his employees during the course of the Contract. Contractor to include for toilet facilities and mess facilities on site.

20. Protection of Fixtures and Fittings: The Contractor shall give protection to all existing fixtures and fittings.

21. Day work: No day work will be allowed unless especially ordered in writing and sanctioned in advance except as noted under item 25.

22. Attendance Generally: The Contractor shall allow for attendance upon cutting away for and making good after his work, when and where required.

23. The Contractor shall provide before the date of being awarded the contract a programme chart for the agreed contract period, setting out the projected progress of his trade for every week of the contract. If in the Consultant’s opinion, the progress of work falls behind the projected programme by three working days, the Contractor will be accountable for the delay and costs could be incurred against him for delaying the contract.

24. Where the specification and drawing differ the specification is to be the prime document.